EMPulse HRIS modules and capabilities

Employee Master

Central employee information and lifecycle management.

• Personal, contact, financial, training, employment history, family and dependent information.
• Employee lifecycle and timeline management.
• Division, department, location, section, grade, designation and business-unit structures.
• Digital employee filing with indexed documents for retrieval, viewing and re-printing.
• HR dashboard, organization chart, reporting relationships, hierarchy and HR matrix.
• Joining, separation, confirmation, birthday and organization-structure reports.
• Notice board, HR forms, policy/procedure repository and downloads.
• Online resignation processing, settlement, backup/retrieval and disciplinary/grievance workflows.

Talent Management

Recruitment, position and employee-movement workflows.

• Recruitment, transfer, promotion and contract-extension requisitions with online approvals.
• Job description creation and management.
• Position management and manpower budget vs actual/variance reporting.
• Internal vacancy management, police verification and reference-check support.
• Offer, appointment, joining, contract and confirmation letters.
• ID card preparation and employee movement such as increment, promotion, job-title and grade changes.
• CV bank with multi-level searching.
• SMS management, declarations and other talent-related workflows reflected in the function inventory.

Talent Development / Training

• Training name, entry, edit and view functions.
• Training room and venue management.
• Participant registration, feedback and effectiveness checks.
• Training setup and invitations to participants.
• Course/event planning and registration.
• Yearly training calendar, plan and PMDS/TNA-linked training needs.
• Automatic reminders by email and online evaluation.
• TNA and topic-wise, employee-wise, department-wise, training-hours and non-participant reports.

Leave Management

• Leave type, entitlement, carry-forward, half-day/full-day and suffix/prefix setup.
• Yearly leave opening, carry forward, encashment, public holidays and compensatory leave.
• Offline leave entry and leave conversion when employee IDs change.
• Current-month/YTD/variance/balance views by leave category.
• Online leave application and configurable approval levels.
• Online approval and HR update workflows.
• Employee-wise details/summary, opening, monthly status, encashment and separated-employee reports.
• Leave journal and attendance-related leave deduction support.

Attendance / Time Office Management

• Shift creation, time-based allocation, symbols and location-wise assignment.
• Scheduler and duty-roster entry/edit/view, including general-shift automation.
• Manual attendance entry through multiple routes.
• Man-hour counter and FTE calculations by department/location.
• Integration/import from punch, fingerprint, RFID, barcode and other attendance devices.
• Supervisor screens for attendance and absenteeism monitoring.
• Overtime reporting/finalization and attendance exception email triggers.
• Missing punch, late, early-leaver, absence, overtime, night-shift and LWP reports.
• Roster change tracking and organization-unit based reporting.

Payroll Administration

• Master salary information and payroll checklist setup.
• Loan/advance schedules and monthly salary-file creation.
• Addition/deduction adjustments and bulk import from Excel.
• LWP and absence finalization.
• Festival, performance and profit bonus plus incentive preparation.
• Arrear, overtime and allowance management.
• Income-tax setup and automatic tax deduction calculation.
• Journal vouchers, provident fund, gratuity, end-of-service benefit and yearly-ticket support.
• Salary sheet modification/finalization and employee addition/removal.
• Month-on-month salary comparison and reconciliation.
• Payslips, salary transfer, bank advice and payroll reporting.
• Final settlement/separation, accrual and payroll-summary reporting.

Performance Management & Development (PMDS)

• KPI, target and initiative-based performance management.
• Functional and behavioral competency evaluation.
• Behavioral KPI masters and rating benchmark setup.
• Eligibility management and goal setup/copy functions.
• Goal review and approval workflow.
• Evaluation by self, supervisor, department head and HR concurrence.
• Score distribution and bell-curve rating management.
• Training needs from performance evaluation.
• Reward setup, financial-impact analysis and management approval.
• Increment/promotion letters and one-click employee financial master updates.
• PMDS reporting.

Employee Self Service

• User-task based employee activities and task management.
• View own CV/profile information.
• View payslip, attendance, punch report and duty schedule.
• Apply for leave and view application status.
• Request personal-information changes and change password.
• View training calendar and register for training/courses/events.
• Access HR forms, policies, procedures and notice board.
• Software/about/help information and other self-service tools.

Manager / Supervisor Board

• Approve/reject and monitor user tasks.
• Roster entry/edit oversight and manual attendance initiation for supervisees.
• Monitor subordinate attendance, lateness, absence and days off.
• View attendance reports and supervisee leave summaries/statements.
• Assign tasks, monitor progress and provide ratings.
• Performance appraisal setup/review.
• Enter training information and send staff nominations for learning activities.

Specialized HR Operations

Staff Clinic / Employee Medical Centre

• Medicine/drug master, purchasing and inventory.
• Prescription and medicine issue.
• Medical bill settlement/payment processing.
• Sick leave tracking, expired medicine disposal and stock monitoring.
• Medical centre reports.

Uniform Management

• Article codes, uniform groups and uniform-set management.
• Assign staff to uniform sets and track new-joiner/renewal orders.
• Order management, delivery and next-due dates.
• Uniform lists, invoices, order-needs and cost reports.

Other documented areas

The detailed function inventory also includes Cafeteria Management and Provident Fund Management workflows, together with supporting report and setup functions.

EMPulse Administrator

• Menu registration and management.
• User management, location-wise authority and user groups.
• Group-wise/user-wise access controls and password reset.
• Access and email logs.
• Delegation of authority.
• Master setup, test/training backup environment and manual backup.
• Define process-specific approval flows.
• Change workflow for processes stuck at a specific level.
• Help/tutorial, FAQ and other administrative functions documented in the detailed inventory.